RMAUVSI Ethics and Conduct policies requires directors, officers, members and assignments by the board to non-board members who may have a status similar to Officer or Director to observe high standards of business and personal ethics in the conduct of their duties and responsibilities. As members and representatives of RMAUVSI, we must practice honesty and integrity in fulfilling our responsibilities and comply with all applicable laws and regulations.
It is the responsibility of all directors, officers and those given assignments by the board who may have a status similar to Officer or Director to comply with the policy and to report violations or suspected violations in accordance with this Whistleblower Policy.
No director, officer or those given assignments by the board who may have a status similar to Officer or Director who in good faith reports a violation of policy shall suffer harassment, retaliation or an adverse action consequence. A director, officer and those given assignments by the board who may have a status similar to Officer or Director who retaliates against someone who has reported a violation in good faith is subject to discipline up to and including termination of membership and/or appointment. This Whistleblower Policy is intended to encourage and enable members and others to raise serious concerns within RMAUVSI prior to seeking resolution outside the RMAUVSI
This policy addresses RMAUVSI’s open door policy and suggests that memberss share their questions, concerns, suggestions or complaints with someone who can address them properly. In most cases, an Executive Board member is in the best position to address an area of concern. However, if you are not comfortable speaking with an Executive Board member or you are not satisfied with the Executive Board member’s response, you are encouraged to speak with someone on any of the committee’ whom you are comfortable in approaching. Committee hairs and members are required to report suspected violations of policy to the RMAUVSI’s Compliance Officer, who has specific and exclusive responsibility to investigate all reported violations. For suspected fraud, or when you are not satisfied or uncomfortable with following the RMAUVSI’s open door policy, individuals should contact the RMAUVSI’s Compliance Officer directly.
The RMAUVSI’s Compliance Officer is responsible for investigating and resolving all reported complaints and allegations concerning violations of the policy and, at his/her discretion, shall advise the President and/or the governance committee. The Compliance Officer has direct access to the Board of Directors and is required to report to the Board at least annually on compliance activity. The RMAUVSI’s Compliance Officer is the chair of the Finance committee (or designee).
ACCOUNTING AND AUDITING MATTERS
The Finance committee shall address all reported concerns or complaints regarding corporate accounting practices, internal controls or auditing. The Compliance Officer shall immediately notify the Executive Committee of any such complaint and work with the committee until the matter is resolved.
ACTING IN GOOD FAITH
Anyone filing a complaint concerning a violation or suspected violation of the policy must be acting in good faith and have reasonable grounds for believing the information disclosed indicates a violation of the policy. Any allegations that prove not to be substantiated and which prove to have been made maliciously or knowingly to be false will be viewed as a serious disciplinary offense.
Violations or suspected violations may be submitted on a confidential basis by the complainant or may be submitted anonymously. Reports of violations or suspected violations will be kept confidential to the extent possible, consistent with the need to conduct an adequate investigation.
HANDLING OF REPORTED VIOLATIONS
The Compliance Officer will notify the sender and acknowledge receipt of the reported violation or suspected violation within five business days of receipt. All reports will be promptly investigated and appropriate corrective action will be taken if warranted by the investigation.