Registration Policies

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Registration Policies


By registering for this event, you give consent for your picture/image to be used in marketing and promotion of the Automated Vehicles Symposium (AVS) any medium. If you do not want your image used, email Jason Blachek at

Registration Confirmation

Your registration will be confirmed by email from within two business days. Please check your junk and/or spam email folder for confirmation prior to contacting AUVSI. If you do not receive an email confirmation within five business days of the date your registration was submitted, or you have other registration questions, contact Jason Blachek at or 571.255.7789.

Cancellation Policy

Cancellation requests must be made in writing and sent to no later than June 18, 2019. Cancellations will not be accepted by phone or onsite. Cancellations will be acknowledged by email. If you do not receive an acknowledgement within two business days, contact Jason Blachek at or 571.255.7789.

  • 50% cancellation fee will be accessed on cancellations received by June 17, 2019
  • 100% cancellation fee will be accessed on cancellations received on or after June 18, 2019
  • Refunds will not be given for NO SHOWS
  • All refund requests are processed after the event.

If for any reason the TRB or AUVSI cancels or postpones the event, the TRB nor AUVSI are responsible for covering airfare or other travel costs incurred by the registrant.

Substitution Policy

Should you be unable to attend the Automated Vehicles Symposium after registering, you may send another member of your organization in your place.

Substitutions must be made prior to badge pickup, before the original registrant has attended any portion of the symposium.

The original registrant may make the substitution by emailing no later than Monday, July 8, 2019. Beginning Tuesday, July 9, 2019, all substitutions must be made onsite and require hard copy, written permission from the original registrant granting the substitution.

Badges are nontransferable once printed; swapping or sharing is strictly prohibited.

Professional Conduct

The Automated Vehicles Symposium is committed to providing a professional environment free from physical, psychological and verbal harassment. AUVSI nor TRB will not tolerate harassment of any kind, including but not limited to harassment based on ethnicity, religion, disability, physical appearance, gender, or sexual orientation. This policy applies to all participants and attendees at the Automated Vehicles Symposium. Harassment includes offensive gestures and verbal comments, deliberate intimidation, stalking, following, inappropriate photography and recording, sustained disruption of talks or other events, inappropriate physical contact, and unwelcome attention. Participants requested to cease harassing behavior are expected to comply immediately, and failure will serve as grounds for revoking access to the symposium.