Purpose.
The officers
of the RMAUVSI Executive Committee are the President, Vice President, Secretary
and Treasurer.
President.
As chief executive officer, the duties of the
President, in addition to those specified in the By-laws are:
To attend all Board meetings and the annual
meeting
To keep a notebook, in which all information
pertaining to the position shall be kept.
This notebook shall be passed on to the new President.
To prepare meeting agendas and mail or email
them to members at least 5 days before a meeting.
To represent the RMAUVSI at civic events
To serve as an exoficio member of all
committees.
Vice
President.
The duties of the
Vice President, in addition to those specified in the By-laws are:
To attend all Board meetings and the annual
meeting
To preside at all meetings in the absence of the
President
Secretary.
The duties of the Secretary are:
To attend all Board meetings and the annual
meeting
To record minutes at all the meetings.
To mail or email the minutes to all Board
members at least 5 days before the Board meeting.
To prepare and maintain a file of all minutes,
meeting agendas, and other records from a meeting.
To maintain and update the By-laws and policies
with the help of a committee to be appointed by the President
To monitor incoming mail and forward it to the
proper office.
Treasurer.
As the chief financial officer of the Board,
the duties of the Treasurer are:
To receive all monies due the Foundation,
properly account for them, and deposit all funds in federally insured bank
accounts.
To pay all bills of RMAUVSI and properly account
for them, subject to the authority limitations specified in the Authorizations paragraph of the Fund Allocation
Policy.
To arrange for an annual audit of the RMAUVSI’s
financial records by a Certified Public Accountant or by appointed committee as
is needed.
To execute and submit to the Internal Revenue
Service a properly completed IRS Form 990, no later than the 15th day of the
fifth month following the end of the fiscal year. (as required)
To execute and submit annually to the Colorado
Secretary of State a properly completed Corporate Report on forms furnished by
the Colorado Secretary of State. (ID# 20101288648 see www.sos.state.co.us)
To serve as Chair of the Endowment Fund Committee
(as required)
To prepare annually a draft budget for the
ensuing year and submit it to the Executive Committee for action at the
February meeting
To maintain an inventory of the tangible assets
of RMAUVSI
To perform such other duties as normally devolve
to the office of Treasurer.